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Digitalisierung von Akten des Bestandes des Migrationsamtes der HRO

Hanse- und Universitätsstadt Rostock, Die Oberbürgermeisterin, Rechts- und Vergabeamt, SG Zentrale Vergabe und Beschaffung·Rostock, Germany·Deadline Jul 07, 2026 · 16 days left·Open·Services
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Structured notice only
60/100

Opportunity Score

Needs reviewMedium complexity
ServicesOpen
Why this score?

Opportunity

60 / 100

Complexity

40 / 100

Risk factors

The absence of an estimated value may indicate an uncertain budget, making price benchmarking difficult.

Many forms and declarations must be submitted, increasing risk of omission.

Deep Portfolio Analysis

Deep Company Fit Analysis

Uses:

  • Description
  • Industries & Services
  • Capabilities
  • Market & Experience
  • Certifications

Overview

Moderate opportunity

Key Facts

  • Services contract
  • 1 lot
  • Duration until Nov 2027
  • Digitization of paper files (scanning, indexing) of the Migration Office, approx. 2.75 million pages
  • Compliance with data protection (DS-GVO) and secure disposal (DIN 66399 security level 4)
Show full summary

This tender, issued by the Hanseatic City of Rostock (Migrationsamt), seeks a contractor for digitization of approximately 2.75 million pages from 21,100 paper files (513 linear meters). The contract runs from 1 September 2026 to 30 November 2027. It is an open, single-lot service procurement. Award criteria are price (65%) and quality (35%, based on a concept). Submission is electronic in German. The estimated value is not disclosed.

Risks

The absence of an estimated value may indicate an uncertain budget, making price benchmarking difficult.

Many forms and declarations must be submitted, increasing risk of omission.

Analysis may be incomplete

Only part of the procurement documentation was analyzed. Additional eligibility requirements, certificates, or submission documents may exist in the remaining tender documentation.

Key Requirements

Technical

  • Variant offers are not allowed

Administrative

  • Tender must be submitted electronically via the e-procurement platform
  • All documents must be in German

Requirements may be incomplete.

Buyer

Name

Hanse- und Universitätsstadt Rostock, Die Oberbürgermeisterin, Rechts- und Vergabeamt, SG Zentrale Vergabe und Beschaffung

Location

Rostock, DEU

Identifier

13003000-K303-54

Lots (1)

LOT-0001

Digitalisierung von Akten des Bestandes des Migrationsamtes der HRO

Digitization of paper files of the Migration Office, including scanning, indexing, and data protection measures. Volume: 21,100 files, 513 linear meters, ~2,750,000 pages. Performance from 01.09.2026 to 30.11.2027.

ServicesElectronic submission

Location

Germany

Category

Scanning services

Deadline

Deadline Jul 07, 2026

Procurement Details

Publication date
04 Jun 2026
Notice type
Contract notice — standard
Languages
German

Reference metadata

Notice subtype
16
Notice version
1
Legal basis
32014L0024

Reference IDs

Tender ID
387085-2026
Source notice ID
c554e768-aa42-460d-82db-dbf0402e1bb2

Documents (2)

Procurement document 1Submission portal 1

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