Digitalisierung von Akten des Bestandes des Migrationsamtes der HRO
Original notice title
Germany – Scanning services – Digitalisierung von Akten des Bestandes des Migrationsamtes der HRO
Opportunity Score
Why this score?
Opportunity
60 / 100
Complexity
40 / 100
Risk factors
The absence of an estimated value may indicate an uncertain budget, making price benchmarking difficult.
Many forms and declarations must be submitted, increasing risk of omission.
Deep Portfolio Analysis
Uses:
- Description
- Industries & Services
- Capabilities
- Market & Experience
- Certifications
Tender facts
- Contracting authority
- Hanse- und Universitätsstadt Rostock, Die Oberbürgermeisterin, Rechts- und Vergabeamt, SG Zentrale Vergabe und Beschaffung
- Country
- Germany
- CPV
- 79999100 - Scanning services +1 more
- Deadline
- Jun 29, 2026
Overview
Moderate opportunityKey Facts
- Services contract
- 1 lot
- Duration until Nov 2027
- Digitization of paper files (scanning, indexing) of the Migration Office, approx. 2.75 million pages
- Compliance with data protection (DS-GVO) and secure disposal (DIN 66399 security level 4)
Show full summary
This tender, issued by the Hanseatic City of Rostock (Migrationsamt), seeks a contractor for digitization of approximately 2.75 million pages from 21,100 paper files (513 linear meters). The contract runs from 1 September 2026 to 30 November 2027. It is an open, single-lot service procurement. Award criteria are price (65%) and quality (35%, based on a concept). Submission is electronic in German. The estimated value is not disclosed.
Risks
The absence of an estimated value may indicate an uncertain budget, making price benchmarking difficult.
Many forms and declarations must be submitted, increasing risk of omission.
Analysis may be incomplete
Only part of the procurement documentation was analyzed. Additional eligibility requirements, certificates, or submission documents may exist in the remaining tender documentation.
Key Requirements
Technical
- Variant offers are not allowed
Administrative
- Tender must be submitted electronically via the e-procurement platform
- All documents must be in German
Requirements may be incomplete.
Buyer
Location
Rostock, DEU
Website
Identifier
13003000-K303-54
Activity
General public services
Lots (1)
LOT-0001
Digitalisierung von Akten des Bestandes des Migrationsamtes der HRO
Digitization of paper files of the Migration Office, including scanning, indexing, and data protection measures. Volume: 21,100 files, 513 linear meters, ~2,750,000 pages. Performance from 01.09.2026 to 30.11.2027.
Location
Duration
Category
Deadline
Award details
Die Hanse- und Universitätsstadt Rostock, Abteilung Migrationsamt plant die Digitalisierung der Papierakten. Die Leistung soll am 01.09.2026 beginnen und bis zum 30.11.2027 abgeschlossen werden. Gegenstand des Vergabeverfahrens ist die Digitalisierung von 21.100 laufenden Verfahren mit Papierakten im Umfang von 513 Laufmetern mit voraussichtlich 2.750.000 Seiten.
Additional CPV codes
Show original TED data
Original TED description
Die Hanse- und Universitätsstadt Rostock, Abteilung Migrationsamt plant die Digitalisierung der Papierakten. Die Leistung soll am 01.09.2026 beginnen und bis zum 30.11.2027 abgeschlossen werden. Gegenstand des Vergabeverfahrens ist die Digitalisierung von 21.100 laufenden Verfahren mit Papierakten im Umfang von 513 Laufmetern mit voraussichtlich 2.750.000 Seiten.
Procurement Details
- Publication date
- 04 Jun 2026
- Languages
- German
Reference metadata
- Legal basis
- 32014L0024
Reference IDs
- Tender ID
- 387085-2026
Documents (2)
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Opportunity Score
Why this score?
Opportunity
60 / 100
Complexity
40 / 100
Risk factors
The absence of an estimated value may indicate an uncertain budget, making price benchmarking difficult.
Many forms and declarations must be submitted, increasing risk of omission.
Deep Portfolio Analysis
Uses:
- Description
- Industries & Services
- Capabilities
- Market & Experience
- Certifications