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Palkanlaskentapalveluiden ulkoistaminen (ml. liikkeenluovutus) ja HR-järjestelmän hankinta

Kauniaisten kaupunki·Kauniainen, Finland·EUR 1M·Deadline Aug 10, 2026 · 31 days left·Open·Services
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High valueStructured notice only
Original notice title

Finland – Personnel and payroll services – Palkanlaskentapalveluiden ulkoistaminen (ml. liikkeenluovutus) ja HR-järjestelmän hankinta

70/100

Opportunity Score

Needs reviewMedium complexity
ServicesOpen
Why this score?

Opportunity

70 / 100

Complexity

65 / 100

Risk factors

Transfer of undertaking (liikkeenluovutus) imposes obligations to take over existing staff, which may involve complex l...

Failure to submit the confidentiality undertaking by the strict deadline (10.8.2026) will result in inability to access...

Deep Portfolio Analysis

Deep Company Fit Analysis

Uses:

  • Description
  • Industries & Services
  • Capabilities
  • Market & Experience
  • Certifications

Overview

Moderate opportunity

Key Facts

  • EUR 1M estimated value
  • Services contract
  • 1 lot
  • Duration 36 MONTH
  • Payroll service outsourcing (full outsourcing including transfer of undertaking)
  • HR system procurement (SaaS-based, with implementation, integration, and maintenance)
Show full summary

Kauniainen city is tendering for full outsourcing of payroll services (including transfer of undertaking) and procurement of a SaaS-based HR system. The contract is for an initial 3-year fixed term, then indefinite, with mandatory options. Estimated value is 1,000,000 EUR. The procedure is open, not divided into lots, and all documents and submissions are in Finnish. Award criteria: price 40%, quality 60%. Tenders must be submitted by 2026-08-24T09:00. A confidentiality undertaking must be submitted by 2026-08-10 to access sensitive personnel data.

Risks

Transfer of undertaking (liikkeenluovutus) imposes obligations to take over existing staff, which may involve complex l...

Failure to submit the confidentiality undertaking by the strict deadline (10.8.2026) will result in inability to access...

Analysis may be incomplete

Only part of the procurement documentation was analyzed. Additional eligibility requirements, certificates, or submission documents may exist in the remaining tender documentation.

Key Requirements

Technical

  • Tenders must be in Finnish, no partial bids or variant bids allowed
  • Tender must include a commitment to accept the transfer of undertaking as described in the confidential annex

Administrative

  • Tenderers must sign and submit a confidentiality undertaking by 10.8.2026 09:00 to access sensitive personnel data

Requirements may be incomplete.

Award Criteria

Lot 1

Vertailuhinta — 40%

Buyer

Name

Kauniaisten kaupunki

Location

Kauniainen, FIN

Identifier

0203026-2

Activity

General public services

Lots (1)

LOT-0000

Palkanlaskentapalveluiden ulkoistaminen (ml. liikkeenluovutus) ja HR-järjestelmän hankinta

Single lot covering full outsourcing of payroll services, transfer of undertaking (receiving existing staff), implementation and maintenance of a SaaS HR system including integrations, and operation as the master HR data system.

ServicesEU fundedElectronic submissionSME suitable

EUR 1M

Estimated value

Duration

36 MONTH

Category

Personnel and payroll services

Selection criteria

Price

Deadline

Deadline Aug 24, 2026

Procurement Details

Publication date
03 cze 2026
Notice type
Contract notice — standard
Languages
Finnish

Reference metadata

Notice subtype
16
Notice version
1
Legal basis
32014L0024

Reference IDs

Tender ID
385220-2026

Documents (1)

Procurement document 1

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