Document Management and Custody Services

Dirección Gerencia de Mutualia, Mutua Colaboradora con la Seguridad Social nº 02·Bilbao, Spain·EUR 433.4k·Deadline Sep 07, 2026 · 10 days left·Open·Services

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Titre original de l'avis

Spain – Filing services – Contratación de los servicios de gestión y custodia documental para los archivos definitivos para Mutualia

60/100

Score d'opportunité

Needs reviewMedium complexity

ServicesOpen

Pourquoi ce score ?

Opportunité

60 / 100

Complexité

50 / 100

Facteurs de risque

Structured data indicates EU-funded (isEuFunded: true), but XML notice clearly states 'no-eu-funds' under FundingProgra...

Selection criteria require proof of insurance, annual turnover, and reference services. Specific thresholds are not pro...

Submission deadline in 10 days

Analyse approfondie du portefeuille

Analyse approfondie de l'adéquation entreprise

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Description
Industries & Services
Capabilities
Market & Experience
Certifications

Aperçu

Moderate opportunity

Faits clés

EUR 433.4k estimated value
Services contract
1 lot
Duration 1 YEAR
Document management and custody services for definitive archives
Storage, organization, retrieval, and transportation of physical documents

Afficher le résumé complet

This tender by Mutualia (Spain) seeks document management and custody services for definitive archives. It is an open procedure with one lot, valued at EUR 433,383.56, covering the Basque Country provinces (Álava, Guipúzcoa, Vizcaya). The contract is for 1 year, with an option to extend? Not mentioned. Documents are available online, but only the notice was analyzed. There is an inconsistency regarding EU funding: structured data indicates EU-funded, but the XML notice states no EU funds. Award criteria are heavily weighted towards quality (53%) with price at 47%.

Risques

Structured data indicates EU-funded (isEuFunded: true), but XML notice clearly states 'no-eu-funds' under FundingProgra...

Selection criteria require proof of insurance, annual turnover, and reference services. Specific thresholds are not pro...

Submission deadline in 10 days

L'analyse peut être incomplète

Seule une partie des documents de consultation a été analysée. Des exigences, certificats ou documents de soumission supplémentaires peuvent exister dans les documents restants.

Exigences clés

Technical

Proof of liability insurance (Seguro de indemnización)

Administrative

Electronic submission required
Spanish language (documentation and communication)

Critères d'attribution

Lot 1

Price criterion weight 47. — 47%Communication possibility in Basque (weight 3). — 3%Business continuity plan and incident management (weight 5). — 5%Transport elements assigned to service (weight 4). — 4%Procedure for purging and confidential destruction of documentation (weight 2). — 2%Containers and archive materials (weight 3). — 3%Management of requests, inquiries, deliveries, and returns (weight 3). — 3%Facilities for document custody (weight 4). — 4%Specific measures for confidentiality, information security, and personal data protection (weight 3). — 3%Environmental measures linked to contract execution (weight 5). — 5%Methodology for collection, initial transfer, and transport of documentation (weight 4). — 4%Organization of team and human resources assigned to contract (weight 5). — 5%Procedure for document custody and preservation (weight 4). — 4%Document management software program (weight 4). — 4%System for inventory, coding, indexing, and document traceability (weight 4). — 4%

Acheteur

Nom

Dirección Gerencia de Mutualia, Mutua Colaboradora con la Seguridad Social nº 02

Localisation

Bilbao, ESP

[email protected]

Site web

www.mutualia.es

Profil acheteur

Ouvrir le profil

Identifiant

50265410045661

Activité

General public services

Lots (1)

LOT-0000