Framework agreement for printed schoolbooks and digital teaching aids

LOT-0001

Framework agreement for printed school books and digital teaching aids.

Background Innherred Anskaffelser KO shall, on behalf of the participating municipalities, establish a new framework agreement for the purchase of printed books and digital teaching aids. The contract shall cover the needs of teaching, competence development and administrative operations. The users will mainly be schools, including adult education, nursery schools and administrative personnel. The municipalities need access to a broad and relevant selection of both printed and digital teaching aids. The framework agreement shall provide good and predictable purchasing terms, simple orders and reliable deliveries. Each municipality and schools shall continue to choose teaching aids based on their own educational needs and priorities. Future use and organisation of digital teaching aids is in development. The municipalities would therefore like a total system that safeguards the current need and limits additional work and training costs, at the same time that it is possible to change how digital teaching aids are procured and administered at a later date. Description of the assignment The procurement is for a framework agreement for ordering and delivery of printed and digital teaching aids for the entities in all municipalities included in Innherred Anskaffelser KO. The agreement shall cover the need for school books, subject books and textbooks, as well as digital teaching resources within equivalent teaching and disciplines. Namsos and Flatanger municipalities currently have a separate contract for printed and digital teaching aids. These municipalities shall therefore have the option to join the framework agreement from the dates resulting from the expiry of their existing agreements. For Namsos and Flatanger, commencement can occur from 01.02.2028. The framework agreement is for the Publishers Association ́s book group 1 - School books and book group 2 - Subject books and textbooks. This includes school books for primary and secondary schools, teacher guides and copy originals, as well as textbooks for higher education and subject books for the professional market. The contract also includes book group 8 - Audio books and electronic content products, limited to digital teaching aids, with the accompanying licences within the same teaching and subject areas. Inderøy, Steinkjer and Snåsa participate in the USE project for use-based payment of digital teaching aids and learning resources, based on avt/AVT2 work. The new framework agreement shall not prevent these municipalities from continuing their participation in the project in the contract period. The municipalities ́ procurement and use of digital teaching aids and learning resources through the project ́s contract and payment schemes can be implemented outside this framework agreement. This also applies when the relevant teaching aids can be delivered by the framework agreement's tenderer. Tenderers shall offer a broad assortment from different publishers and manufacturers. The assortment shall cover the municipalities ́ continuous needs and allow adaptations for different disciplines, age levels and user groups. The agreement shall be able to be used for both major main orders and supplementary procurements throughout the year. The delivery shall include appropriate systems for ordering, delivering and following up procurements, adapted to the municipalities ́ ordering routines. Digital teaching aids shall facilitate an overviewal administration of licences and user accesses. Relevant guidance, training and user support shall be included in the extent stipulated in the requirement specification. The framework agreement shall be designed so that the agreement part for digital teaching aids can be terminated separately by each municipality, without affecting the continuation of the agreement for printed teaching aids. This shall give municipalities flexibility if the needs are changed, or a separate procurement of digital teaching aids can be implemented. Further terms for separate termination will be in the contract. The deadline for termination and other terms will be determined by the contract. The libraries shall be able to use the framework agreement, but are not obliged to make their procurements through it.