Business travel and expense settlement services
Original notice title
Germany – Miscellaneous business-related services – Rahmenvertrag Dienstreisen sowie Honorar- & Auslagenabrechnung
Opportunity Score
Why this score?
Opportunity
50 / 100
Complexity
65 / 100
Risk factors
The estimated quantities are provided but explicitly stated as non-binding; actual volumes may be lower due to external...
Failure to provide exactly three references with all required details or staff profiles meeting the detailed criteria (...
Deep Portfolio Analysis
Uses:
- Description
- Industries & Services
- Capabilities
- Market & Experience
- Certifications
Tender facts
- Contracting authority
- Casablanca gGmbH
- Country
- Germany
- CPV
- 79990000 - Miscellaneous business-related services
- Deadline
- Aug 07, 2026
Overview
Moderate opportunityKey Facts
- Services contract
- 1 lot
- Duration until Dec 2027
- Domestic and international travel expense accounting
- Honorarium and expense accounting (domestic and international)
Show full summary
This tender is a framework agreement for business trip and fee/expense accounting services for a German public research institute (Helmholtz Zentrum München). The contract is initially for one year (2027) with up to three optional one-year extensions. The scope includes domestic and international travel expense accounting, fee and expense accounting, and separation allowance/relocation cost accounting. No estimated contract value is provided. The award is based 50% on quality and 50% on price. Eligibility is strict, requiring at least three references with detailed information and specific staff qualifications. There is a discrepancy in the buyer data: structured data lists Gemeinde Wallerfangen, but the XML notice identifies Helmholtz Zentrum München as the contracting authority.
Risks
The estimated quantities are provided but explicitly stated as non-binding; actual volumes may be lower due to external...
Failure to provide exactly three references with all required details or staff profiles meeting the detailed criteria (...
Analysis may be incomplete
Only part of the procurement documentation was analyzed. Additional eligibility requirements, certificates, or submission documents may exist in the remaining tender documentation.
Key Requirements
Technical
- At least three references for comparable services in the last three years
- Detailed staff qualification profiles with minimum 3 years of experience in travel expense accounting and public sector knowledge
Administrative
- Company profile including legal form, history, and branches
Award Criteria
Lot 1
Buyer
Name
Location
Berlin, DEU
Website
Buyer profile
Identifier
keine Angabe
Activity
Health
Lots (1)
LOT-0000
Framework Agreement for Business Trips and Fee/Expense Accounting
The lot covers accounting of domestic and international business trips, fee and expense accounting, and separation allowance/relocation cost accounting. Estimated quantities are provided per year (e.g., 6,700 domestic travel expense reports in year 1, increasing over optional years). The framework is for one base year plus three optional one-year extensions. No guaranteed volume.
Location
Duration
Category
Award Criteria
Deadline
Award details
Leistung
Show original TED data
Original lot title
Rahmenvertrag Dienstreisen sowie Honorar- & Auslagenabrechnung
Original TED description
Laufzeit: 01.01.2027 bis 31.12.2027 optionale Verlängerung: 3 x 1 Jahr 1. Jahr: 01.01.2027 - 31.12.2027 - Reisekosten (Dienstreisen) Inland: 6.700 Stück - Reisekosten (Dienstreisen) Ausland: 2.900 Stück - Honorar- und Auslagenabrechnung Inland: 300 Stück - Honorar- und Auslagenabrechnung Ausland: 300 Stück - Trennungsgeld-, Umzugskosten Familienheimfahrtenabrechnungen: 40 Stück 2. Jahr: 01.01.2028 - 31.12.2028 - OPTION - Reisekosten (Dienstreisen) Inland: 7.500 Stück - Reisekosten (Dienstreisen) Ausland: 3.200 Stück - Honorar- und Auslagenabrechnung Inland: 350 Stück - Honorar- und Auslagenabrechnung Ausland: 350 Stück - Trennungsgeld-, Umzugskosten Familienheimfahrtenabrechnungen: 45 Stück 3. Jahr: 01.01.2029 - 31.12.2029 - OPTION - Reisekosten (Dienstreisen) Inland: 8.100 Stück - Reisekosten (Dienstreisen) Ausland: 3.500 Stück - Honorar- und Auslagenabrechnung Inland: 375 Stück - Honorar- und Auslagenabrechnung Ausland: 375 Stück - Trennungsgeld-, Umzugskosten Familienheimfahrtenabrechnungen: 50 Stück 4. Jahr: 01.01.2030 - 31.12.2030 - OPTION - Reisekosten (Dienstreisen) Inland: 9.000 Stück - Reisekosten (Dienstreisen) Ausland: 3.900 Stück - Honorar- und Auslagenabrechnung Inland: 400 Stück - Honorar- und Auslagenabrechnung Ausland: 400 Stück - Trennungsgeld-, Umzugskosten Familienheimfahrtenabrechnungen: 55 Stück Die geschätzte Abnahmemenge wurde unter Beachtung der Bedarfsmengen der letzten Jahre sowie den voraussichtlichen Bedarfsmengen festgelegt. Wir weisen darauf hin, dass die Reisetätigkeiten und somit auch das Volumen der Abrechnungen etc. insbesondere durch höhere Gewalt, Streiks, Kriege, Pandemien (Katalog nicht abschließend), deutlich eingeschränkt sein kann. Eine Abnahmeverpflichtung über die Gesamtmenge besteht nicht.
Procurement Details
- Publication date
- 07 Jul 2026
- Languages
- German
Reference metadata
- Legal basis
- 32014L0024
Reference IDs
- Tender ID
- 470761-2026
Documents (2)
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Opportunity Score
Why this score?
Opportunity
50 / 100
Complexity
65 / 100
Risk factors
The estimated quantities are provided but explicitly stated as non-binding; actual volumes may be lower due to external...
Failure to provide exactly three references with all required details or staff profiles meeting the detailed criteria (...
Deep Portfolio Analysis
Uses:
- Description
- Industries & Services
- Capabilities
- Market & Experience
- Certifications