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Study visits to Finland, Spain and Romania

PODLASKI FUNDUSZ EKOSYSTEM DOLINA ROLNICZA 4.0 SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ·Białystok, Poland·Expired · Aug 11, 2026·Open·Services
Original notice title

Poland – Travel agency, tour operator and tourist assistance services – Kompleksowa organizacja zagranicznych wizyt inspiracyjnych do Finlandii, Hiszpanii oraz Rumunii w ramach projektu „Ekosystem Innowacji Dolina Rolnicza 4.0” (nr Projektu FEPD.01.01-IZ.00-0057/24)

60/100

Opportunity Score

Needs reviewMedium complexity
ServicesExpired
Why this score?

Opportunity

60 / 100

Complexity

45 / 100

Risk factors

Missing estimated value for base contract may lead to unrealistic pricing or budget misalignment.

Short deadline (approx. 34 days) may be insufficient for securing flights and accommodations for all destinations.

Deep Portfolio Analysis

Deep Company Fit Analysis

Uses:

  • Description
  • Industries & Services
  • Capabilities
  • Market & Experience
  • Certifications

Overview

Moderate opportunity

Key Facts

  • Services contract
  • 3 lots
  • Duration until Dec 2026
  • Organization of air transport
  • Local transport services abroad
Show full summary

This tender, issued by Podlaski Fundusz Ekosystem Dolina Rolnicza 4.0 Sp. z o.o., seeks a travel agency for comprehensive organization of foreign study visits to Finland, Spain, and Romania as part of the 'Ecosystem of Innovation Agricultural Valley 4.0' project, co-financed by EU funds. The procurement is divided into three lots, each corresponding to a destination. Services include air and local transport, accommodation, catering, and insurance. An option clause allows for additional conference packages (room rental and catering) up to PLN 5,000 gross per lot. The procedure is open, with award criteria based on price (70%), option price (20%), and social clauses (10%). The estimated value is not provided, but the option value is capped at PLN 5,000 per lot. The deadline for submission is August 11, 2026, 10:00 CEST.

Risks

Missing estimated value for base contract may lead to unrealistic pricing or budget misalignment.

Short deadline (approx. 34 days) may be insufficient for securing flights and accommodations for all destinations.

Analysis may be incomplete

Only part of the procurement documentation was analyzed. Additional eligibility requirements, certificates, or submission documents may exist in the remaining tender documentation.

Key Requirements

Technical

  • Must demonstrate experience in organizing study visits, business missions, or international conferences including catering, accommodation, and international/local transport.
  • Minimum one reference service worth PLN 60,000 gross for bidding on one lot; cumulative higher values for multiple lots.

Administrative

  • Bidders can submit offers for one, two, or all three lots (maximum 3 lots awarded to one bidder).

Award Criteria

Lot 1

Price criterion: 70% weight.70%Option price criterion: 20% weight.20%Social clause criterion: 10% weight for employing socially excluded persons.10%

Lot 2

Price criterion: 70% weight.70%Option price criterion: 20% weight.20%Social clause criterion: 10% weight.10%

Lot 3

Price criterion: 70% weight.70%Option price criterion: 20% weight.20%Social clause criterion: 10% weight.10%

Buyer

Location

Białystok, POL

Buyer profile

Open profile

Identifier

NIP: 5423477278

Activity

Economic affairs

Lots (3)

LOT-0001

Study Visit to Finland: Southern Ostrobothnia Region

Comprehensive organization of a study visit to Finland (Southern Ostrobothnia) for ecosystem members, including entrepreneurs from agri-food and medical sectors, local government representatives, and ecosystem representatives. Scope includes air transport, local transport, hotel, catering, and insurance.

ServicesEU fundedElectronic submissionSME suitable

Location

FI199, Finland

Duration

Aug 2026 - Dec 2026

Category

Travel agency

Award Criteria

Price

Deadline

Expired Aug 11, 2026

LOT-0002

Study Visit to Spain: Extremadura Autonomous Region

Comprehensive organization of a study visit to Spain (Extremadura) for ecosystem members. Scope includes air transport, local transport, hotel, catering, and insurance.

ServicesEU fundedElectronic submissionSME suitable

Location

ES431, Spain

Duration

Aug 2026 - Dec 2026

Category

Travel agency

Award Criteria

Price

Deadline

Expired Aug 11, 2026

LOT-0003

Study Visit to Romania: Harghita County

Comprehensive organization of a study visit to Romania (Harghita) for ecosystem members. Scope includes air transport, local transport, hotel, catering, and insurance.

ServicesEU fundedElectronic submissionSME suitable

Location

RO124, Romania

Duration

Aug 2026 - Dec 2026

Category

Travel agency

Award Criteria

Price

Deadline

Expired Aug 11, 2026

Procurement Details

Publication date
07 Jul 2026
Languages
Polish

Reference metadata

Legal basis
32014L0024

Reference IDs

Tender ID
469922-2026

Documents (1)

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