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Outsourcing of payroll services (incl. business transfer) and procurement of HR system

Kauniaisten kaupunki·Kauniainen, Finland·EUR 1M·Expired · Aug 10, 2026·Open·Services
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High valueStructured notice only
Original notice title

Finland – Personnel and payroll services – Palkanlaskentapalveluiden ulkoistaminen (ml. liikkeenluovutus) ja HR-järjestelmän hankinta

60/100

Opportunity Score

Needs reviewHigh complexity
ServicesExpired
Why this score?

Opportunity

60 / 100

Complexity

75 / 100

Risk factors

Only the TED notice was analyzed; procurement documents with detailed requirements and quality criteria are missing.

Access to staff transfer details requires a signed confidentiality agreement; failure to submit on time may lead to rej...

Deep Portfolio Analysis

Deep Company Fit Analysis

Uses:

  • Description
  • Industries & Services
  • Capabilities
  • Market & Experience
  • Certifications

Tender facts

Contracting authority
Kauniaisten kaupunki
Country
Finland
CPV
79631000 - Personnel and payroll services +4 more
Deadline
Aug 10, 2026
Estimated value
EUR 1M

Overview

Moderate opportunity

Key Facts

  • EUR 1M estimated value
  • Services contract
  • 1 lot
  • Duration 36 MONTH
  • Full outsourcing of payroll services
  • Implementation and maintenance of a SaaS-based HR system (including integrations)
Show full summary

Kauniainen City is outsourcing payroll services (including a business transfer of existing staff) and procuring a SaaS-based HR system. The contract is for 36 months with options. Award is 40% price and 60% quality. Only the TED XML notice was analyzed; procurement documents were not available. Language: Finnish only. Estimated value: 1,000,000 EUR.

Risks

Only the TED notice was analyzed; procurement documents with detailed requirements and quality criteria are missing.

Access to staff transfer details requires a signed confidentiality agreement; failure to submit on time may lead to rej...

Analysis may be incomplete

Only part of the procurement documentation was analyzed. Additional eligibility requirements, certificates, or submission documents may exist in the remaining tender documentation.

Key Requirements

Technical

  • Tenders must be in Finnish; no partial or alternative tenders allowed
  • Business transfer is mandatory; tenderers must commit to accepting the transferring staff
  • Confidential staff information must be requested using a signed confidentiality agreement by 10.8.2026 12:00

Requirements may be incomplete.

Award Criteria

Lot 1

Price criterion, weight 40%. — 40%Quality criterion, weight 60%. — 60%

Buyer

Location

Kauniainen, FIN

Identifier

0203026-2

Activity

General public services

Lots (1)

LOT-0000

Outsourcing of payroll services (incl. business transfer) and procurement of HR system

The lot covers full outsourcing of payroll services, implementation and maintenance of a SaaS-based HR system with integrations, and a mandatory business transfer of existing personnel. The HR system must serve as a master system for HR data, integrate seamlessly, and support strategic goals.

ServicesEU fundedElectronic submissionSME suitable

EUR 1M

Estimated value

Duration

36 MONTH

Category

Personnel and payroll services

Award Criteria

Best price-quality ratio

Deadline

Expired Aug 10, 2026

Procurement Details

Publication date
03 Jun 2026
Languages
Finnish

Reference metadata

Legal basis
32014L0024

Reference IDs

Tender ID
385220-2026

Documents (1)

Procurement document 1

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